Microsoft Outlook Quick Guide

Quick Start Guide to Outlook.

New to Outlook? Use this guide to learn the basics.

Outlook Account Set up:

You can use Outlook as soon as you enter your account info. On the ribbon, select File > Info and then select the Add Account button. Next, sign in with your preferred email address or use an account provided by your company or school.

Set up an Outlook Group:

If you’re running Outlook as part of an eligible Office 365 subscription, you can use Groups instead of distribution lists to more effectively communicate and collaborate with members of a team or an organization.

To create a new group in Outlook, on the ribbon, select Home and then select New Items > Group.

If you don’t see this as an option on this menu, contact the administrator of your Microsoft 365 subscription for more information.

From the inbox of any of your Groups, you and the other members can start or join a conversation, create or confirm team events, see a list of members and get notifications about interactions on any of your shared posts.

To join an existing group, start by searching for its name. On the ribbon, select Home, enter a keyword or phrase into the Search People box, and then select the group you want to join.

Attach your Files without searching:

Need to attach a picture or a document? Outlook saves you time by keeping a list of your recently used files. Select the Attach file button while composing a new message or meeting invitation and then select the file you want to attach.

Outlook is more than just email:

Easily switch between Mail, Calendar, People and more.

• Easy to use Calendar Tools and commands: In Calendar view, the ribbon displays everything you need to manage every day, week, month and year.
• Switch your point of view: Select to see how busy your days, weeks and months are.
• Sunshine Required?: Glance at the weather forecast to make sure your meeting or event won’t be rained out.
• Look back – or way ahead: Need to look up a past event or what to schedule something in the distant future? Select the small arrows to the left and right of the current month to skip to the day you want.
• Navigate your schedule: While looking at the current day, week or month, select the Back or Forward arrows to switch the current view.
• Search your calendar: Start typing in the Search box to instantly find meetings and appointments.
• Create new items in place: Right-click anywhere to create a new meeting, appointment or other event.
• View Shared Calendars: Focus on your own schedule or display any additional calendars that have been shared with you by other people or groups.
• Change your point of view: Select to switch between Mail, Calendar, People and more.

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