Microsoft Teams Quick Start Guide
Quick Start Guide to Microsoft Teams
New to Microsoft Teams? Use this guide to learn the basics.
Sign in:
In Windows, click Start > Microsoft Teams. On Mac, go to the Applications folder and click Microsoft Teams. On Mobile, tab the Teams icon. Then sign in with your Microsoft 365 username and password. (If you’re using Teams free, sign in with that username and password.)
Pick a team or channel:
A team is a collection of people, conversations, files, and tools all in one place. A Channel is a discussion in a team, dedicated to a department, topic or project. Select Teams and choose a team. Pick a channel to explore posts, files and other tabs.
Start a conversation:
With the whole Team: Select Teams > Pick a team and channel, write your message and click send.
With a person or group: Click New chat > type the name of the person or group in the To field, write your message and click send.
Start a meeting:
Click Meet now under the area where you type a message to start a meeting in a channel. (If you click Reply, then Meet Now, the meeting is based on that conversation.) > Enter a name for the meeting and start to invite people.
Video or Audio Calls:
Click Video or Audio call to call someone from a chat. To dial a number, click Calls on the left and enter a phone number. View your call history and voicemail in the same area.
Mention someone:
To get someone’s attention, type @, then their name (or pick them from the list that appears). Type @team to message everyone in a team or @channel to notify everyone who favorited that channel.
Post Reply:
Channel posts are organized by date and then threaded. Find the thread you want to reply to, then click reply. Add your thoughts and click send.
Add Emoji’s:
Click Sticker under the box where you type your message, then pick a meme or sticker from one of the categories. There are also buttons for adding an emoji or GIF.
Stay on top of things:
Click Activity on the left. The Feed shows you all your notifications an everything that’s happened lately in the channels you follow. To set up notifications for a channel, choose … next to the channel name, then Channel notifications.
Share a file:
Click Attach under the box where you type messages, select the file location and then the file you want. Depending on the location of the file, you’ll get options for uploading a copy, sharing a link or other ways to share.
Add a tab in a channel:
Click + by the tabs at the top of the channel, click the app you want, and then follow the prompts. Use Search if you don’t see the app you want.
Work with files:
Click Files on the left to see all files shared across all of your teams.
Click Files at the top of a channel to see all files shared in that channel.
Click More Options … next to a file to see what you can do with it. In a channel, you can instantly turn a file into a tab at the top.
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